Configuring Lesson Rates

Lesson rates define how much you charge for lessons. Clefora uses these when calculating invoices. You can set rates via pricing templates and override them for individual students.

Pricing templates

Pricing templates let you define reusable rate configurations for your studio:

1. Open the Hub and go to Pricing Templates in the sidebar.
2. Click New Template.
3. Enter a name (e.g. “Standard Piano Rate”) and the rate per lesson.
4. Save the template.

You can create multiple templates for different scenarios (e.g. different instruments, durations, or student types).

Tip

When you update a pricing template, you can propagate the new rate to all students currently using that template.

Assigning rates to students

Each student’s billing is configured on their profile:

1. Open the student’s profile.
2. In the billing section, select a billing model (Termly in Advance, Per Lesson in Arrears, or Manual Tracking).
3. Set the lesson rate — either by linking a pricing template or entering a custom rate.
4. Save.

How rates are used

Your configured rates feed into Clefora’s billing features:

• Invoice generation — When you create an invoice, Clefora uses the student’s lesson rate to calculate the total.
• Lesson cost display — Each lesson shows its cost based on the applicable rate.
• Custom overrides — You can set a different rate for individual students without affecting your templates.

Note

Changing a rate does not retroactively update existing invoices. It only applies to new invoices created after the change.

Billing models

Each student can be configured with one of three billing models:

Model	How it works
Termly in Advance	One invoice for all lessons in a term, sent at the start
Per Lesson in Arrears	Invoices generated after each completed lesson
Manual Tracking	You create invoices manually as needed

See Billing models explained for a detailed comparison.

Related pages

• Termly billing: creating term invoices
• Per-lesson billing
• Set up billing for the first time