Glossary of Terms
This glossary defines terms you encounter while using Clefora. Terms are listed alphabetically.
ABRSM Associated Board of the Royal Schools of Music. One of the exam boards supported in Clefora. See Supported exam boards.
AMEB Australian Music Examinations Board. An exam board supported in Clefora. See Supported exam boards.
Credit A billing adjustment applied to a parent’s account, typically after a cancelled lesson. Credits are automatically deducted from the next invoice.
Curriculum The structured plan of study for a student, including technique, theory, repertoire, and exam preparation. Teachers can track curriculum progress through lessons and practice goals.
Digest A summary of a lesson written by the teacher after the lesson is complete. Digests are visible to parents and include what was covered, how the student performed, and what to practise next.
Enrolled student A student who is actively taking lessons with a teacher. Enrolled students appear in the teacher’s student list and can be scheduled for lessons. Compare with Lead.
Exam entry A record in Clefora tracking a student’s preparation for a specific graded exam. Includes the exam board, grade, readiness checklist, and results.
Grade A level within an exam board’s grading system. Grades typically range from beginner (e.g. Preparatory, Initial, or Grade 1) to advanced (e.g. Grade 8 or diploma level). The exact structure varies by board.
Holiday A date or date range within a term when no lessons are scheduled. Holidays are excluded from billing calculations and recurring lesson generation.
Hub The Clefora web dashboard used by teachers and parents to manage students, lessons, billing, messages, and settings. Accessible at clefora.app.
Intake form A customisable form that teachers share with prospective students or parents. Submissions create new leads in the teacher’s account. Used to collect information before a trial lesson.
Invoice A billing record sent to a parent for lesson fees. Invoices are paid through Stripe and can be generated on a termly or per-lesson basis.
LCM London College of Music. An exam board supported in Clefora. See Supported exam boards.
Lead A prospective student who has submitted an intake form but has not yet been enrolled. Leads can be converted to enrolled students after a trial lesson.
Lesson A scheduled teaching session between a teacher and student. Lessons have a date, time, duration, and status (scheduled, completed, or cancelled).
MTB Music Teachers’ Board. An exam board supported in Clefora. See Supported exam boards.
Parent A user role in Clefora. Parents are linked to one or more students and can view their children’s lessons, progress, practice goals, and invoices. Parents sign in with Google or Apple SSO.
Piece A musical work in a student’s repertoire. Pieces can be linked to exam entries and marked as performance-ready.
Practice goal A specific task set by the teacher for the student to work on between lessons. Practice goals are visible to both parents and students.
RCM Royal Conservatory of Music. An exam board supported in Clefora. See Supported exam boards.
Readiness checklist A list of requirements for an exam entry, based on the exam board’s syllabus. Teachers check off items as the student masters them.
Repertoire The collection of pieces a student is learning, has learned, or is preparing for performance or examination.
RSL RSL Awards (Rockschool). An exam board supported in Clefora. See Supported exam boards.
Student A person taking music lessons. Students can have their own Clefora accounts by accepting an invite from a parent, giving them direct access to lessons, practice goals, and repertoire. Their information is also managed by teachers and viewed by parents.
Teacher A user role in Clefora. Teachers manage students, schedule lessons, track progress, handle billing, and communicate with parents. Teachers sign in with Google or Apple SSO.
Term A defined teaching period with a start date, end date, and optional holidays. Terms are used for scheduling recurring lessons and generating termly invoices.
Trinity Trinity College London. An exam board supported in Clefora. See Supported exam boards.